Privacy Policy for Leader Circles, LLC
Last Updated: May 20, 2025
Welcome to Leader Circles, LLC ("Leader Circles," "we," "us," or "our"). We are committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our online group coaching services ("Services"), including our website, platforms, content, and any related materials.
Please read this Privacy Policy carefully. By accessing or using our Services, you signify that you have read, understood, and agree to our collection, storage, use, and disclosure of your personal information as described in this Privacy Policy and our Terms of Service. If you do not agree with the terms of this Privacy Policy, please do not access or use our Services.
This Privacy Policy is incorporated by reference into our Terms of Service.
1. Information We Collect
We may collect information about you in a variety of ways. The information we may collect via the Services includes:
Personal Data: Personally identifiable information, such as your name, email address, phone number, job title, company name, and other information you voluntarily provide to us when you register for the Services, participate in group coaching sessions, contact us, or otherwise interact with the Services.
Payment Data: Data necessary to process your payments if you make purchases, such as your payment instrument number (e.g., a credit card number), and the security code associated with your payment instrument. All payment data is stored by our third-party payment processors. You should review their privacy policies and contact them directly for responses to your questions.
Derivative Data: Information our servers automatically collect when you access the Services, such as your IP address, your browser type, your operating system, your access times, and the pages you have viewed directly before and after accessing the Services.
Data from Third Parties: We may receive information about you from other sources, such as public databases, joint marketing partners, social media platforms, and other third parties.
Information Shared in Sessions: Information, including personal or business details, that you or other participants voluntarily share during group coaching sessions or in online forums associated with the Services.
2. How We Use Your Information
Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the Services to:
Create and manage your account.
Provide, operate, and maintain our Services.
Process your payments and deliver the Services you have requested.
Facilitate communication between you and other program participants (where applicable and with appropriate consent/awareness).
Communicate with you, including responding to your comments, questions, and requests; providing customer service and support; and sending you technical notices, updates, security alerts, and administrative messages.
Send you marketing and promotional communications, with your consent or where permitted by law. You may opt-out of receiving these communications at any time.
Improve our Services, website, and business operations.
Monitor and analyze usage and trends to improve your experience with the Services.
Prevent fraudulent transactions, monitor against theft, and protect against criminal activity.
Comply with legal and regulatory obligations.
Enforce our Terms of Service.
For other purposes, with your consent.
3. Disclosure of Your Information
We may share information we have collected about you in certain situations. Your information may be disclosed as follows:
By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
Third-Party Service Providers: We may share your information with third-party vendors, service providers, contractors, or agents who perform services for us or on our behalf and require access to such information to do that work (e.g., payment processing, data analysis, email delivery, hosting services, customer service, and marketing assistance).
Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
With Other Participants: In group coaching settings, information you voluntarily share may be heard or seen by other participants. We encourage respectful interaction and confidentiality as outlined in our Terms of Service, but we cannot control the actions of other participants.
With Your Consent: We may disclose your personal information for any other purpose with your consent.
Aggregated or De-identified Data: We may share aggregated or de-identified information, which cannot reasonably be used to identify you.
We do not sell your personal information to third parties.
4. Data Security
We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse. Any information disclosed online is vulnerable to interception and misuse by unauthorized parties. Therefore, we cannot guarantee complete security if you provide personal information.
5. Data Retention
We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, including for the purposes of satisfying any legal, accounting, or reporting requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
6. Your Rights and Choices
Depending on your location and applicable law, you may have certain rights regarding your personal information, including:
Access: The right to request access to the personal information we hold about you.
Correction: The right to request correction of inaccurate or incomplete personal information.
Deletion: The right to request deletion of your personal information, subject to certain exceptions.
Opt-Out of Marketing Communications: You may opt-out of receiving marketing emails from us by following the unsubscribe instructions in those emails or by contacting us directly.
Account Information: You may at any time review or change the information in your account or terminate your account by logging into your account settings or contacting us using the contact information provided below. Upon your request to terminate your account, we will deactivate or delete your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms of Service, and/or comply with legal requirements.
To exercise any of these rights, please contact us using the contact information provided below.
7. Policy for Children
Our Services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children under 18. If we become aware that a child under 18 has provided us with personal information, we will take steps to delete such information. If you become aware that a child has provided us with personal information, please contact us.
8. International Data Transfers
Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country, or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction. If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including personal data, to the United States and process it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
9. Links to Other Websites
Our Services may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party's site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites or services.
10. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Last Updated" date at the top of this Privacy Policy. You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page. For material changes, we may also provide notice through email or a prominent notice on our Services.
11. Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Leader Circles, LLC
4640 S Macadam Avenue, Suite 240, Portland OR 97239
hello@leadercircles.com
(503) 967-5556
